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Dematerialisation Request Form: Step-by-step Guide To Fill DRF

  • 08 Jan 2025
  • By: BlinkX Research Team
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    • The Securities and Exchange Board of India (SEBI) 

    SEBI mandates the conversion of physical share certificates into electronic form before selling them, replicating the modern shift towards digital securities. Given the privilege of electronic shares among investors today, it is advisable to transfer any remaining physical shares into your Demat account for ease of management and trading. 

    The dematerialization process converts physical share certificates into electronic form, simplifying securities management and trading. To change shares into digital form, you need to give copies of your physical shares and a form called Dematerialization Request Form (DRF) to your Depository Participant (DP). They will check if the form is filled out correctly. If everything is okay, they will send the DRF to the company's registrar along with the required papers to change your shares to electronic form. This blog will help you understand dematerialised form meaning, why the DRF is important, its types, and how to fill DRF form.  

    What Is DRF?

    Dematerialization, often abbreviated as demat, is used in converting physical share certificates into electronic form. The DRF, or Demat Request Form, is a key document used in this process. It serves as the formal request submitted to a Depository Participant (DP) to kick-start the conversion, accompanied by copies of the physical share certificates.

    The DRF plays an essential role in complying with SEBI regulations, ensuring a seamless transition from physical to electronic shares. By facilitating the dematerialization process, it streamlines trading activities within the stock market ecosystem. 

    To proceed with dematerializing shares, adherence to certain prerequisites is essential. These prerequisites include: 

    • Having a Demat account. 
    • The account must be with a Depository Participant (DP).
    • Any certificates registered in your name must be defaced and turned over to the DP.
    • Along with your share certificates, you must submit a DRF form.

    Furthermore, the Dematerialisation Request Form enables investors to express their interest in holding their securities digitally, which offers a variety of benefits. This include convenience, enhanced security, and streamlined trading process. Demat rejection codes are specific codes used by financial institutions or depository participants to indicate why an application for a demat account was rejected.

    Table of Content
    1. What Is DRF?
    2. Types of Dematerialisation Request Forms (DRFs)
    3. How to fill a Dematerialisation Request Form
    4. Why Dematerialisation Request Form is Rejected by the Depository Participant? 

    Types of Dematerialisation Request Forms (DRFs)

    Dematerialised Form (DRFs) come in three types, each applicable to a different scenario. 

    • Transmission-cum-Dematerialised Form

      If a joint holder passes away, the surviving joint holder may complete this form to dematerialise the security by removing his or her name from the physical certificate.

    • Transposition-cum-Dematerialised Form

      You can fill out this form if the names of the investors on the physical share certificate and the Demat account are the same, but are not in the same order.

    • Normal Demat Request Form

      If the names on your physical shares match the names in your Demat account and none of the joint holders have deceased, you should fill out the Normal Demat Request Form.

    How to fill a Dematerialisation Request Form

    Here's a step-by-step guide on how to fill DRF Form (DRF):

    • Step 1: Contact Number And Date

      Provide your existing phone number and the date of the DRF submission.

    • Step 2: Specific Client ID

      Each client will be assigned a unique ID number; ensure that the number is entered correctly.

    • Step 3: Name of Account Holders

      In the same order as listed in the Demat account, write the name(s) of the account holder(s).

    • Step 4: Specify Face Value

      You need to specify the face value of the security mentioned in the physical share certificate.

    • Step 5: Quantity of Shares

      Please specify the number of shares listed on the certificate.

    • Step 6:  International Securities Identification Number (ISIN)

      Enter the ISIN, a 12-digit alphanumeric code allocated to shares, bonds, debentures, and other securities. The first two digits represent the country of registration for the security.

    • Step 7:  Details Of Security

      Specify whether the certificates are free or locked in, and mention the quantity of certificates you have.

    • Step 8: Folio Details

      You will need to enter the folio number, specific numbers, certificate numbers, and quantity of shares. If the certificate numbers are sequential, provide the range from the first to the last number. Otherwise, enter each certificate number separately.

    • Step 9: Signature

      All account holders should sign the form as per the sequence of their names listed in the account. Moreover, it is important that the signatures should match accurately with the specimen signatures on file. 

    • Step 10: Provide Declaration

      You must provide a declaration stating that the information in the application form is true to the best of your knowledge.

    • Step 11:  Form ISR-2

      Fill out Form ISR-2 to confirm the signature of the securities held by the banker. Include the company name, type of security, number of shares, and ISIN.

    Why Dematerialisation Request Form is Rejected by the Depository Participant? 

    Depository Participants (DPs) may reject Dematerialisation Request Forms for a variety of reasons. These four typical rejection reasons are as follows:

    • Not Enough Information: 

      The DP has the right to reject the DRF, if it is incomplete or in absence of any essential details. All forms must be filled out accurately because incomplete information may lead to discrepancies within the account. 

    • Sign Mismatch:

      Depository Participants (DPs) verify the signature provided on the Dematerialisation Request Form (DRF) against the signature they have on record. To avert unauthorized access to accounts, requests may be declined in case of disparities.

    • Absence of Documentation:

      Identity and address proofs are among the supporting documentation that the DRF frequently requests. The DP has the right to reject the request, if these documents are missing or do not adhere to the requirements.

    • Account Holder Discrepancy:

      To confirm the security and accuracy of account transactions, requests may be dropped if the names on the Demat Request Form (DRF) do not match with those on the current Demat account. It is crucial to thoroughly review and fill out the DRF, verify signatures, provide essential documentation, and ensure uniformity of account holder information to prevent rejection. Adhering to these steps will streamline the process of requesting a Demat account and increase the probability of success.

    Conclusion
    Converting physical securities into digital form demands the completion of a Dematerialisation Request Form (DRF). This form offers investors the convenience and security by enabling them to hold securities in a dematerialised account. It is crucial to understand the purpose of the DRF, its various types, and follow a detailed procedure for filling it out accurately. Moreover, leveraging a user-friendly Demat account app like BlinkX, streamlines the management of one's Demat account, simplifying tasks such as dematerialisation, tracking holdings, and executing transactions with ease and enhanced security. 

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    Dematerialisation Request Form FAQs

    What is the last date for the dematerialisation of shares?

    The last date for the dematerialisation of shares is 30th September 2024 if the company’s financial year ends on 31st March 2023.

    How do I check my dematerialisation status?

    To check your dematerialisation status you need to log in to the online trading account or DP’s website. All the details will be shown here like account balance, list of holdings, etc.

    What is a DRF form?

    DRF stands for Dematerialisation Request Form, which is used to transform tangible assets like shares, bonds or debentures into electronic formats.

    What documents are required for dematerialisation?

    You will need the following documents

    • PAN card.
    • Address proof (Aadhar card, license, passport)
    • Photograph.
    • Signature on white paper.
    • Proof of income, for futures and options activation.

    Who can make a request for the dematerialisation of security?

    Dematerialisation requests are submitted to the DP by the client (registered owner) using the Dematerialisation Request Form. To submit the certificates, the client must write "Surrendered For Dematerialisation" on them.

    What is the cost of the dematerialisation of shares?

    A fee of 20/- per certificate and 50/- per request is charged for the Dematerialisation service.

    Can I dematerialize my physical shares?

    You can dematerialise physical shares into electronic form if they bear a company name and a specified face value.


     

    How can you submit a dematerialisation request form?

    To submit DRF form you need to follow the following steps:

    • First contact your Depository Participant (DP) for a DRF application.
    • Fill in all the requested details in the DRF form.
    • Submit the DRF form along with the physical share certificates to your DP.
    • Remember to mention the phrase "Surrendered for Dematerialisation" on each share certificate.
    • Following that, you also need to sign the form according to the sequence of the account holders' names. 

    The signatures must match with the specimen signatures on record with the registrar associated with your Demat account.

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